On-line Registration to InSIS – Non-EU Citizens

The Application for the abroad semester is to be filled in online in InSIS, which will be giving you all the necessary information for your stay at VSE (course catalogue and syllabi, schedule of classes, registration for classes, final grades etc.).

The online Application deadline is on May 15, 2019, at 23:59 CEST.

The online Application guide with pictures is available here.

Logging into InSIS

Log into InSIS via “Log in to the Personal administration of InSIS” using your username and password (NOT identification number). These were sent to your email, which was provided by the home university.

Personal Data

The section “Application to exchange programme – add personal details” is in the section “My Studies”. It is necessary to click on a little grey arrow in the right bottom corner of the section to see the Application:

The „Study application form“ is used for application to degree programmes and is not the correct way to go for you as you are coming within the Exchange Programme.

As first, fill in the “Basic Info” section. Enter your contact details, personal information and information about the Czech Embassy where your VISA will be applied for.

Please fill in the Application immediately. This will enable us to send the Supporting Documents for your VISA application to your home university. Please do not forget to fill in your VALID passport number and the city of the Czech Embassy where you are going to apply for the Czech long term VISA for the purpose of studies.

When you have filled in your personal data, you need to click on “Save entered information” button in the lower part of the Application. By clicking on this button you give us your consent to share some information about you with the CEMS Buddy System.

Please double check that your name and surname, as provided by your home university, are in the correct order including middle names and spelled exactly the same way as in your passport/ID. Also, check that your date of birth is correct and the day and month are in the correct order. This can be done here. This information will be displayed on documents issued by VSE hence it is important they are correct. In case you find any discrepancies in your personal data, please write an email to martina.cizkova(at)vse.cz.

Pasting a photo

The “Enter photo” site can be switched to from the Basic Info site. It is essential to paste your photo (ONLY a digital passport size photo, a .jpeg file, max. 100KB, plain background) for preparing your student ID card prior to your arrival. More information about the photo can be found in this guide.

There will be NO confirmation that you completed the Application. When you enter the site again, you should see all the info you had added before.

Filling in the online Application is necessary for you to be accepted as an Incoming Exchange Student to VSE. Do not apply to any faculty separately and do not pay any fee for admission. The fee is only paid by students applying to full degree programmes at VSE and is not refundable.

After the Application has been processed in the system, the Letter of Acceptance will be ready for download from the Document Storage in InSIS. The document can only be downloaded by the student.

The student will be notified via email when the Letter of Acceptance is ready to be downloaded. The Letter of Acceptance does not serve for VISA purposes. It is a confirmation of acceptance to VSE for you and the home university.

Supporting Documents are issued by VSE for VISA purposes. The Supporting Documents are the Confirmation of Study and the Proof of Accommodation. These two documents will be sent to your coordinator. Students with non-EU citizenship will be dealt with priority. Please bear in mind that documents issued by VSE are only some of the documents (out of many) needed for the VISA application. More details about the documents for VISA purposes can be found here.

The VISA procedure is time-consuming and rarely takes less than 60 days. Proceed with your VISA application as soon as possible. VSE cannot enter into the process and speed it up in any way.

In case of questions related to VISA issues, please contact the local Czech Embassy.

It is your responsibility to take all the necessary steps to make your stay in the Czech Republic legal.